Issue: №10, 2019
This work defines the term procurement as the process of finding and agreeing to terms, and acquiring goods, services, or works from an external source, often via a tendering or competitive bidding process. It is used to ensure the buyer receives goods, services, or works at the best possible price when aspects such as quality, quantity, time, and location are compared. Consequently, improvement of procurement activity of a company will increase its efficiency and profitability. The purpose of work is to define reasons for introduction of an information technology and requirements for it. Through implementing modern solutions and information systems, increasing the interconnection of functions, increasing the control and competence of key employees, as well as minimizing the risks of fraudulent schemes, a company can achieve a significant increase in its efficiency. Automation of procurement process helps to significantly increase the speed of decision-making by the buyer, as well as to minimize the cost of procurement management. Automation also allows companies to collect all the necessary statistics on procurement, which is an important and necessary step towards creating a purchasing strategy for the company. The information system should solve the main problem, particularly, the creation and placement of proposals to make offers (tenders) with the possibility of access for suppliers via the Internet, taking into account the functional role model, which requires the functionality of registration of internal and external users and taking into account the time frame for conducting tender procedures. Moreover, the tasks should include the functionality of the supplier’s response, i.e. creation of a proposal (offer). This system should allow a company to determine the best offer, as well as generate the whole range of necessary reports. Consequently, the introduction of a procurement management information system and its integration with a single information storage will significantly increase efficiency, reduce risks, minimize costs and increase the company's profitability. References 1. Bolt G.Dzh. Practical guidance on sales management. Moscow: Economics, 2011. 271 p. (in Russian) 2. Trade: Economy and Organization / L.A. Bragina, T.P. Danko. Moscow: INFRA-M, 2000. 560 p. (in Russian) 3. Vynohradska A.M. Technology of Commercial Entrepreneurship. Kyiv: Center of Educational Literature, 2006. 780 p. (in Ukrainian) 4. Zhuravlev V.A., Sayevets A.N. Procurement and supply management at the enterprise. Minsk: TetraSystems, 2012. 144 p. (in Russian) 5. Konovalenko V.M. Procurement activity of the enterprise in the logistics system of commodity movement. Announcer of KNTEU. 2015. № 4. pp. 54-59. (in Ukrainian) 6. Konovalenko V.M. Conceptual bases and principles of procurement activity management of an enterprise. Actual problems of economy. 2015. № 1. pp. 92-101. (in Ukrainian) 7. Rastorguev D.N. Information technologies in manage-ment. Ulyanovsk: UlSTU, 2012. 129 p. (in Russian) 8. Chernysheva G.Yu., Kayukova I.V. Information technologies in management. Saratov, 2013. 92 p. (in Russian)
Keywords : procurement, supply, requirements, automation, Balanced Scorecard, information system, tender, electronic bidding, contract, ERP, logistics